Scaling Real Estate Operations Through Systems & Specialized Support.

Andrea Mendoza

Real Estate Virtual Assistant

"Managing a high-volume pipeline shouldn't mean losing sleep over admin tasks. I'm here to ensure your backend operations are seamless, your leads are followed up, and your data is always listing-ready."
andrea@mendoza-hd.com +63 917 651 0110
Sample Works

Marketing Materials

Property marketing collaterals created for active listings — designed to attract qualified buyers and generate inquiries.

Sample Works

Sample Computations

Detailed payment breakdowns and financing options prepared for prospective buyers — covering downpayment schedules, bank amortization, and total contract pricing.

Unna Regular – Phirst Park Homes Calamba, Laguna
Hanna – Minami Residences by Profriends
Bella – 2-Storey Single Firewall, Camella Tanza
Sample Works

Zillow Research

In-depth Zillow analysis for Phoenix, AZ — pricing benchmarks, buyer trends, and CMA to inform agent strategy for the May 2026 market.

Phoenix, AZ Market Overview — May 2026
Comparative Market Analysis
FeatureSurrey Ave22nd St (Comp)
List Price$420,000$649,000
Price / sqft$210$293
Livable Area2,002 sqft2,214 sqft
Beds / Baths4 Bed / 2 Bath4 Bed / 3 Bath
Lot Size7,013 sqft6,800 sqft
Pool✓ Diving Pool✓ Sparkling
HOANoneYes
Days on Market124 days10 days
VA Insight

Surrey Ave offers a lower price/sqft ($210 vs $293), no HOA, and premium outdoor amenities — a strong entry-point value for Arizona buyers wanting a diving pool without premium costs.

HubSpot · CRM Management

Real Estate Sales Pipeline Framework

Built and actively managed a full HubSpot CRM pipeline for a real estate sales team — tracking every deal from initial appointment through close across multiple developers.

HubSpot CRM – Real Estate Sales Pipeline
Pipeline Stage Overview
Appointment Scheduled
12
Qualified to Buy
4
Property Viewing
3
Decision Maker Bought-In
5
Contract / Reservation
5
Closed Won
9
₱54.3MTotal Closed
100%Weighted Closed
12Active Deals
7Pipeline Stages
Sample Works · Excel

Transactional Management

End-to-end transaction coordination system built in Excel — tracking active deals, monitoring task completion across each phase, and maintaining a master checklist from contract to close.

Total Active Transactions
1
transactions
Pending Closings
2
transactions
Successfully Closed
1
transactions
Transaction Status Overview
StatusCount% of Total
Active120%
Under Contract240%
Closed120%
On Hold120%
Total5100%
Average Task Completion Rate
59%
Average across all active transactions
Transaction IDProperty AddressClient NameTypeStatusClosing DateProgress
TXN-2025-0014821 Sunridge Blvd, Scottsdale, AZ 85254James & Patricia HollowayBuyerClosedApr 10, 2025
100%
TXN-2025-0021138 Cactus Wren Dr, Gilbert, AZ 85296Marcus ChenSellerUnder ContractMay 20, 2025
72%
TXN-2025-003790 Pebble Creek Ln, Chandler, AZ 85226Sofia ReyesBuyerActiveJun 5, 2025
45%
TXN-2025-0043305 Desert Sky Ct, Tempe, AZ 85282Robert & Dana FitzgeraldSellerUnder ContractMay 30, 2025
60%
TXN-2025-005612 Verde Vista Way, Mesa, AZ 85213Theresa NakamuraBuyerOn HoldJul 15, 2025
20%
5Total Transactions
59%Avg Progress
Checklist Completion Rate
33%
🏷 Pre-Contract
Review Purchase Agreement for completeness and accuracy
Real Estate VA
✅ Complete
Upon receipt
Verify all parties' signatures and initials are present
Real Estate VA
✅ Complete
Within 24 hrs
Confirm Earnest Money Deposit amount and deadline
Listing Agent / VA
✅ Complete
Per contract terms
Send executed contract to all parties via DocuSign
Real Estate VA
✅ Complete
Day 1 – Closing
Open Escrow with title company and send intro email
Real Estate VA
✅ Complete
Within 48 hrs
Input transaction details into CRM (Follow Up Boss)
Real Estate VA
✅ Complete
Day 1
Create shared Google Drive folder for transaction docs
Real Estate VA
✅ Complete
Day 1
🔍 Due Diligence
Coordinate home inspection with licensed inspector
Real Estate VA
✅ Complete
Per contract deadline
Send inspection confirmation to all parties
Real Estate VA
✅ Complete
Upon scheduling
Track inspection report receipt and review timeline
Real Estate VA
⌛ In Progress
Within 10 days
Prepare Inspection Objection/Resolution form if needed
Agent / VA
⬜ Pending
Per contract deadline
Order Preliminary Title Report from title company
Real Estate VA
✅ Complete
Within 5 days
Review title report for liens, easements, encumbrances
Real Estate VA
⌛ In Progress
Within 3 days of receipt
Coordinate pest/termite inspection if required
Real Estate VA
⬜ Pending
Per HOA/lender req.
Schedule survey and/or HOA document review
Real Estate VA
⬜ Pending
Per contract terms
💰 Financing
Confirm buyer's lender contact and loan status
Real Estate VA
✅ Complete
Day 1 – Closing
Track Loan Commitment / Approval Letter deadline
Real Estate VA
⌛ In Progress
Per contract date
Coordinate appraisal scheduling with lender
Real Estate VA
⌛ In Progress
Lender-dependent
Follow up on appraisal report receipt
Real Estate VA
⬜ Pending
Within 10 business days
Notify agent if appraisal value differs from contract price
Real Estate VA
⬜ Pending
Same day as receipt
Confirm Loan Approval / Clear to Close with lender
Real Estate VA
⬜ Pending
3–5 days before closing
Track mortgage contingency removal deadline
Real Estate VA
⬜ Pending
Per contract terms
🔑 Closing
Request final figures from title/escrow company
Real Estate VA
⬜ Pending
3 days before closing
Review HUD-1 / Closing Disclosure for accuracy
Agent / VA
⬜ Pending
3 days before closing
Schedule final walkthrough with buyer and seller
Real Estate VA
⬜ Pending
24–48 hrs before closing
Confirm closing appointment time and location/Zoom
Real Estate VA
⬜ Pending
48 hrs before closing
Send closing reminder email to all parties
Real Estate VA
⬜ Pending
Day before closing
Confirm Earnest Money Deposit is in escrow
Real Estate VA
⬜ Pending
Per contract terms
Ensure all required documents are signed and uploaded
Real Estate VA
⬜ Pending
Closing day
Send post-closing thank you & Google review request
Real Estate VA
⬜ Pending
Within 24 hrs post-close
Archive transaction folder and update CRM to 'Closed'
Real Estate VA
⬜ Pending
Within 48 hrs post-close
Request agent testimonial for VA portfolio
Real Estate VA
⬜ Pending
Within 30 days
Tech Stack

Tools I Work With

Proficient in the platforms that power modern real estate operations — from CRM to content creation.

Google Workspace
HubSpot CRM
FUB
Follow Up Boss
Z
Zillow
C
Canva
C
CapCut
Microsoft 365
DS
DocuSign
Trello
Asana
Certifications & Registration

Credentials

Formally trained, certified, and legally registered for real estate virtual support, compliance, and professional operations.

Certified Real Estate VA – Margin & Momentum
Certified Real Estate Virtual Assistant
VA Launch System 2.0 · POL Framework™ · LEAN + AI Methodology · Founding Cohort, March 2026
✓ Margin & Momentum™ Certified
FilipinoHomes Institute Certificate of Completion
FilipinoHomes Institute — Real Estate Courses
RESA Law · Documentation & Titling · Code of Ethics & Responsibilities · Sep 26, 2025
✓ Anthony Leuterio · FilipinoHomes
BIR Certificate of Registration
BIR Certificate of Registration
BIR Form 2303 · Trade Name: Andrea Mendoza, Real Estate Agent · Registered March 13, 2025 · RDO 54B
✓ Officially Registered Professional
Andrea Mendoza

Ready to Scale Your Operations?

Let's talk about how I can take the backend work off your plate — so you can focus on what matters most: closing deals.